Ø Go
to Expenses → Add Expense
Step
2: Enter Expense Details
ØBusiness
Location ->Select branch (e.g., Location 1)
Ø Expense
Category
-> Select
type (Salary, Electricity, etc.)
Ø Expense
Date
-> Auto-filled
or choose date & time
Ø Expense
Added By
-> Select
user (Admin or Staff)
Ø Ledger -> Select expense ledger
Ø Expense
Payable Ledger
-> Select
payable account
Ø Tax
Ledger -> Optional (if tax applicable)
Ø Total
Amount
-> Enter
expense amount
Ø Attach
Document -> Upload bill/invoice
Ø Expense
Note -> Add remarks
Ø Payment
Amount
-> Enter
paid amount (can be 0 or partial)
Ø Payment
Method
-> Cash /
Bank
Ø Payment
Account -> Select account
Ø Payment
Note -> Optional note
Step
3:
Save Expense
Ø Click
Save
Ø Expense
will be stored and visible in list page
Step
4:
Open List Page
Ø Go
to Expenses → List Expenses
Step
5:
Apply Filters
Ø Business
Location
Ø Ref
No
Ø Expense
For
Ø Expense
Category
Ø Payment
Status (Paid / Due)
Ø Date
Range
Ø Ledger
Ø Click
filter system shows results
Step
6:
View Expense List
Ø Date
Ø Ref
No
Ø Expense
Category
Ø Location
Ø Payment
Status
Ø Total
Amount
Ø Payment
Due
Ø Expense
For
Ø Ledger
Step
7:
Understand Payment Status
Ø Paid
1.
Fully paid
2.
Due = 0
Ø Due
1.
Not paid / partially paid
2.
Due > 0
Step
8:
Actions
Ø View -> See full details
Ø Edit -> Update expense
Ø Delete
->Allow only if:
Ø Add Payment ->Pay remaining due
ØView Payment
->display all payment transactions linked to that
expense
Step
9:
Click “Print” Button
Ø Click
the Print button (top right)
Step
10:
Print Preview
Ø System
opens a print preview page
Ø Shows:
1.
Expense list
2.
Applied filters (optional)
3.
Total values (if implemented)
Step
11:
Print / Save
Ø Print (Ctrl + P) →
Hard copy
Ø Save as PDF → Digital copy
Step
12: Export
Ø Click
the Export button(top right)
Step
13:
File Download
Ø System
downloads file in format: Excel (.xls)
Step
14:
Exported Data Includes
Ø Date
Ø Ref
No
Ø Expense
Category
Ø Location
Ø Payment
Status
Ø Total
Amount
Ø Payment
Due
Ø Expense For Ledger